Arekibo Communications Ltd is a private limited company, registered address 16 Windsor Place, Dublin 2, company registration number 343295 and is the data controller of any personal data you provide in the context of engaging our services through this website.
This policy establishes how Arekibo Communications will use information we gather about you from your visit to our website.
We are committed to protecting your personal data in compliance with data protection principles. You may contact us at any time to exercise your rights as a data subject or where you require further clarification on the information provided in this policy by emailing firstname.lastname@example.org.
By using this Website you are agreeing to the use of your personal data as described in this Privacy Notice.
2. Purposes of Data Collection
Performance of a Contract
We collect and process your personal data for the purposes of contacting you where you provide these details to us in the context of enquiring about our services. Where you voluntarily submit your personal details for the purposes of engaging our services we rely on Article 6(1)(b) of the GDPR to provide the legal basis for collecting and processing your personal data for this purpose i.e. we require your personal data to fulfil the performance of this agreement with you.
We also collect aggregate information about visitors to our website for statistical purposes on the basis of our legitimate interests i.e. Article 6(1)(f) of the GDPR. For example, we may count the number of visitors to the different pages of our website to help optimise our website. This information does not identify you personally, but may identify the company you work for by matching your IP address to known IP addresses of companies using a third party tracking tool, Leadfeeder which uses Google Analytics to match IP address to companies. As this tool does not have the capability of identifying individual users, we do not have sight of IP addresses, nor does it track individual users as they browse and exit our website, we have assessed that the impact on your privacy is minimal and we therefore are permitted on the basis of our legitimate interests as a commercial organisation to identify potential sales leads in companies who are actively browsing our website and who therefore already have an interest in hearing from us regarding future collaborations. In certain circumstances, where you are already on our database as a contact person within your organisation, we may decide to send you an email based on your opt-out consent under B2B electronic direct marketing rules, but this targeting has not resulted from your website browsing being linked back to you.
Where you provide your email address for the purpose of signing up to our newsletter we rely on your opt-in consent to receiving our monthly newsletter unless you actively opt-out from receiving such communications. This newsletter will include industry news and updates and will also invite you to events hosted by Arekibo. Where you have provided your personal email address to receive the newsletter, we rely on your opt-in consent; where we have collected or you have provided your business email address we rely on your opt-out consent on the basis of our legitimate interests as outlined above.
3. Categories of Data Collected
We only collect personal data that is provided by you in the context of enquiring about our services i.e. name, address, telephone number, email address.
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Where we collect information on your visit to our website we collect the following:
The Internet domain (for example, “xcompany.com” if you use a private Internet access account, or “yourschool.edu” if you connect from a university’s domain) and IP address (an IP address is a number that is automatically assigned to your computer whenever you are surfing the Web) from which you access our Web site
The type of browser and operating system used to access our site
The date and time you access our site
The pages you visit and If you visited the Arekibo Communications Website from a link on another Website, the address of that Website.
4. How is your Data Processed?
Where you contact us through our web form your data is automatically synced with our mail servers to notify us of your contact request and will be processed internally for these purposes.
5. Who will this information be shared with?
Your privacy is very important to us. Your personal data may be shared with business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you.
In the event of a purchase or sale of the business, we may disclose your personal data to third parties who are prospective buyers or sellers of such businesses or assets. If the Company or its assets are sold to a third party, personal data will be transferred as part of the transaction. However, the Company will ensure to the best of its ability that the privacy of your personal data is maintained on an ongoing basis.
Personal information may also be disclosed to law enforcement, regulatory, or other government agencies, or to other third parties, in each case to comply with legal or regulatory obligations or requests.
6. How long will we hold your information?
Personal data will be kept for as long as it is legally required to be kept or for as long as the business has a legitimate need to keep the data for the purposes for which it is original collected.
Where we hold personal data to provide a product or a service to you we will hold the information for as long as it is required to fulfil the terms of that agreement with you and for a period of 6 years after the end of the customer relationship thereafter to ensure compliance with tax requirements.
Other information will be retained by us for no longer than is necessary for the purposes for which it was obtained or as required or permitted for legal, regulatory, fraud prevention and legitimate business purposes.
For further information on the period of time for which we retain your personal data please contact us using the details below.
7. Transfers to Third Countries
We use cloud-based services where personal data may be processed for the purposes of providing our services to you and this may require the transfer of this data outside of the EEA e.g. Gmail.
Where personal data is transferred outside of the EEA, your rights as a data subject are protected by data transfer mechanisms such as Standard Contractual Clauses and EU/US Privacy Shield.
8. Your Rights
You have a number of rights as a data subject which you may choose to exercise at any time by contacting us at email@example.com.
i. Access to Personal Data
Where you wish to access a copy of your personal data held by us, you may do so by contacting us in writing and we will respond to this request in 30 days.
ii. Rectification or Erasure of Personal Data
Where you wish the data that we hold on you to be rectified, you have the right to request this in writing.
Where you wish to exercise your right to have your personal data erased, we will do so without undue delay, subject to the exemptions provided for in Article 17(3) of the GDPR.
iii. Restriction of processing
You have the right to obtain restriction of processing of your personal data where you contest the accuracy of the data for a period allowing us to verify the accuracy of the data; where the processing is unlawful and you oppose the erasure of your data and request the restriction of its use instead; where we no longer need the data for the purposes for which it was collected but it is required by you for legal purposes; where you have objected to the processing pursuant to Article 21(1).
iv. Right to Data Portability
You have the right to receive your personal data in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller where data is processed on the basis of your consent or under the performance of a contract.
v. Right to Lodge a Complaint
You also have the right to lodge a complaint in respect of how your personal data has been processed by us with the Office of Data Protection Commissioner or the data protection authority in your home state.
We use reasonable technical and organisational security measures to protect your data and to prevent the loss, misuse or unauthorised alteration of any data in our control and will use our reasonable endeavours to ensure that such information is kept as secure as possible.
Where data is stored electronically, we have implemented appropriate IT security measures to secure your personal data. These measures include anti-virus protection, firewalls and data encryption technologies. Where data is stored in hard copy format, we have procedures in place and staff training to ensure that paper records are stored securely. Unfortunately, no data transmission over the Internet or electronic storage system can be guaranteed as secure, however, we will ensure that the technical and organisational measures in place are regularly reviewed to ensure that they are up-to-date and functioning effectively.
10. Amendments of this Privacy Notice
This Privacy Statement may be updated to reflect changes in privacy legislation, and any changes to this Notice should be reviewed when accessing the website.
11. Third Party Sites
Where links to third party websites are provided, we do not accept any liability or responsibility for the content or security of these websites.
12. Governing Law and Jurisdiction
This notice and all issues regarding this website are governed exclusively by Irish law and are subject to the exclusive jurisdiction of the Irish courts.